Scheduling software cost by team size
At 1 seat the cheapest overall (free plans included) is Cal.com Free at $0/month, tied with Calendly, Setmore, Square Appointments and Zoho Bookings. 5 vendors have a $0 plan that fits. The cheapest paid plan is Setmore Pro at $5/month. At 10 seats the cheapest overall (free plans included) is Square Appointments Free at $0/month. 1 vendor has a $0 plan that fits. The cheapest paid plan is SimplyBook.me Standard at $24.90/month.
Last checked 2026-10-18 on the official pages.
Annual billing, 100 bookings a month.
| Team size | Cheapest overall (free plans included) | Monthly total | Cheapest paid plan | Monthly total |
|---|---|---|---|---|
| 1 seat | Cal.com Free, tied with Calendly, Setmore, Square Appointments and Zoho Bookings | $0 | Setmore Pro | $5 |
| 2 seats | Setmore Free, tied with Square Appointments | $0 | Setmore Pro | $10 |
| 3 seats | Setmore Free, tied with Square Appointments | $0 | SimplyBook.me Basic | $11.90 |
| 5 seats | Square Appointments Free | $0 | SimplyBook.me Basic | $11.90 |
| 10 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 15 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 20 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 25 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 50 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
Monthly total = price × seats for per-seat plans, the flat account price for the others. A seat is a user, staff calendar, provider or location, depending on the vendor; Square Appointments is priced per location and one location is assumed. Plans are skipped when they hold fewer seats or fewer bookings a month than needed (static pages assume 100 bookings a month). Annual = per-month price billed annually; monthly price = no annual price published, so the monthly price is used. “Cheapest overall” includes $0 plans; “cheapest paid” leaves them out. Ties go to the lower list price, then plan order. Enterprise plans (Calendly, Cal.com) are not tracked. Prices are USD, before tax. Affiliate status is never used.