Appointment scheduling software cost calculator
Annual billing, 100 bookings a month. At 1 seat the cheapest overall (free plans included) is Cal.com Free at $0/month, tied with Calendly, Setmore, Square Appointments and Zoho Bookings. 5 vendors have a $0 plan that fits. The cheapest paid plan is Setmore Pro at $5/month. At 5 seats the cheapest overall (free plans included) is Square Appointments Free at $0/month. 1 vendor has a $0 plan that fits. The cheapest paid plan is SimplyBook.me Basic at $11.90/month. At 10 seats the cheapest overall (free plans included) is Square Appointments Free at $0/month. 1 vendor has a $0 plan that fits. The cheapest paid plan is SimplyBook.me Standard at $24.90/month.
Last checked 2026-10-18 on the official pages.
Enter your seats and bookings and see the cheapest plan at Calendly, Acuity Scheduling, Cal.com, SavvyCal, Setmore, SimplyBook.me, Square Appointments and Zoho Bookings, with and without free plans.
Scheduling software cost calculator
Cheapest overall: cheapest fitting plan per vendor (free plans included)
| Vendor and cheapest fitting plan | Price basis | Monthly total | Annual total (×12) | Note |
|---|---|---|---|---|
| Setmore Free | per user: $0 × 3 | $0 | $0 | Up to 4 users; no 2-way calendar sync or SMS reminders |
| Square Appointments Free monthly price | flat per location (1 location assumed): $0 | $0 | $0 | Unlimited staff calendars; card processing 2.6% + 15¢ in person, 3.3% + 30¢ online |
| SimplyBook.me Basic | flat per account: $11.90 | $11.90 | $142.80 | 5 providers, 100 bookings |
| Zoho Bookings Basic | per user: $6 × 3 | $18 | $216 | 1 workspace |
| Acuity Scheduling Standard | flat per account: $27 | $27 | $324 | Up to 6 calendars |
| Calendly Standard | per seat: $10 × 3 | $30 | $360 | Unlimited event types, 6 calendars |
| SavvyCal Basic | per user: $10 × 3 | $30 | $360 | Unlimited calendars and links, team scheduling |
| Cal.com Teams | per user: $12 × 3 | $36 | $432 | Round-robin, routing forms |
Cheapest paid plan per vendor
| Vendor and cheapest fitting plan | Price basis | Monthly total | Annual total (×12) | Note |
|---|---|---|---|---|
| SimplyBook.me Basic | flat per account: $11.90 | $11.90 | $142.80 | 5 providers, 100 bookings |
| Setmore Pro | per user: $5 × 3 | $15 | $180 | Unlimited users, SMS reminders, 2-way calendar sync |
| Zoho Bookings Basic | per user: $6 × 3 | $18 | $216 | 1 workspace |
| Acuity Scheduling Standard | flat per account: $27 | $27 | $324 | Up to 6 calendars |
| Calendly Standard | per seat: $10 × 3 | $30 | $360 | Unlimited event types, 6 calendars |
| SavvyCal Basic | per user: $10 × 3 | $30 | $360 | Unlimited calendars and links, team scheduling |
| Cal.com Teams | per user: $12 × 3 | $36 | $432 | Round-robin, routing forms |
| Square Appointments Plus monthly price | flat per location (1 location assumed): $49 | $49 | $588 | Per location; online card rate 2.9% + 30¢ |
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Monthly total = price × seats for per-seat plans, the flat account price for the others. A seat is a user, staff calendar, provider or location, depending on the vendor; Square Appointments is priced per location and one location is assumed. Plans are skipped when they hold fewer seats or fewer bookings a month than needed (static pages assume 100 bookings a month). Annual = per-month price billed annually; monthly price = no annual price published, so the monthly price is used. “Cheapest overall” includes $0 plans; “cheapest paid” leaves them out. Ties go to the lower list price, then plan order. Enterprise plans (Calendly, Cal.com) are not tracked. Prices are USD, before tax. Affiliate status is never used.
Cheapest by team size
Annual billing, 100 bookings a month. Every team size · cheapest paid plans.
| Team size | Cheapest overall (free plans included) | Monthly total | Cheapest paid plan | Monthly total |
|---|---|---|---|---|
| 1 seat | Cal.com Free, tied with Calendly, Setmore, Square Appointments and Zoho Bookings | $0 | Setmore Pro | $5 |
| 2 seats | Setmore Free, tied with Square Appointments | $0 | Setmore Pro | $10 |
| 3 seats | Setmore Free, tied with Square Appointments | $0 | SimplyBook.me Basic | $11.90 |
| 5 seats | Square Appointments Free | $0 | SimplyBook.me Basic | $11.90 |
| 10 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 15 seats | Square Appointments Free | $0 | SimplyBook.me Standard | $24.90 |
| 20 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 25 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
| 50 seats | Square Appointments Free | $0 | Square Appointments Plus | $49 |
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Disclosure: Links marked “affiliate link” (SimplyBook.me, Setmore) earn ScheduleCost a commission if you sign up, at no cost to you. Prices, totals and rankings are calculated the same way for every vendor and never depend on affiliate status.
Vendors
SimplyBook.me
Flat price by number of providers · from $0/mo
Free plan (50 bookings); 14-day free trial
Square Appointments
Flat price per location · from $0/mo
Free plan; 30-day free trial of plus and premium
Popular comparisons
Calendly vs Acuity Scheduling · Calendly vs Cal.com · Calendly vs SavvyCal · Calendly vs Setmore · Calendly vs Zoho Bookings · Calendly vs Square Appointments · Calendly vs SimplyBook.me · Acuity Scheduling vs Square Appointments · all comparisons
Free scheduling software · Price per user · Cheapest appointment scheduling software
Frequently asked questions
What is the cheapest appointment scheduling software?
At 1 seat the cheapest overall (free plans included) is Cal.com Free at $0/month, tied with Calendly, Setmore, Square Appointments and Zoho Bookings. 5 vendors have a $0 plan that fits. The cheapest paid plan is Setmore Pro at $5/month. At 5 seats the cheapest overall (free plans included) is Square Appointments Free at $0/month. 1 vendor has a $0 plan that fits. The cheapest paid plan is SimplyBook.me Basic at $11.90/month. At 10 seats the cheapest overall (free plans included) is Square Appointments Free at $0/month. 1 vendor has a $0 plan that fits. The cheapest paid plan is SimplyBook.me Standard at $24.90/month. Annual billing, 100 bookings a month.
Which appointment scheduling software has a free plan?
Calendly: Free (1 seat, no cap stated bookings a month); Cal.com: Free (1 user, no cap stated bookings a month); Setmore: Free (4 users, no cap stated bookings a month); SimplyBook.me: Free (1 provider, 50 bookings a month); Square Appointments: Free (no cap stated, no cap stated bookings a month); Zoho Bookings: Free (1 user, no cap stated bookings a month). No $0 plan: Acuity Scheduling and SavvyCal.
How is the cost of scheduling software for a team calculated?
Per-seat plans cost the price × the number of seats; flat plans cost one account price whatever the team size, up to the plan's seat cap. A plan is skipped when it holds fewer seats or bookings than you enter. Square Appointments is priced per location: one location is assumed.
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